APPENDIX A • SCOPE OF SERVICES

TABLE OF CONTENTS

APPENDIX A • ARTICLE AI • INTRODUCTION	1

A.	PROJECT Description	1

B.	Location	1

C.	Coordination	1

D.	Phases	1

E.	Standards	1

F.	Key Personnel	4

ARTICLE AII • Project Administration	5

A.	Project Management	5

B.	Budgeting	5

C.	Cost Accounting	5

D.	Scheduling	5

E.	Progress Reporting	5

F.	Contract Administration	6

G.	Contract Deliverables	6

ARTICLE AIII • Planning and Project Development	6

A.	Research and Data Gathering	6

B.	Project Development Team	6

C.	Permits	6

D.	Design Surveys	6

E.	Design Drainage Report	6

F.	Preliminary Foundation Report	7

G.	Planning Studies	7

H.	Environmental Determination and Environmental Issues	7

I.	Project Report (EQ)	10

J.	Geometric Approval Drawings	12

K.	Geotechnical Design Report	12

L.	Right of Way Maps	14

M.	Agreements	14

N.	Utility Coordination	14

O.	Miscellaneous Design Support	18

ARTICLE AIV • Structures	18

A.	Structure Type Selection and Bridge General Plans	18

B.	Geotechnical Coordination and Foundation Report	19

C.	Structural Design and Calculations	19

D.	Independent Check Review and Quality Control	20

E.	Structure Specifications & Estimates	20

F.	Initial Structure PS&E (65% unchecked plans)	20

G.	Intermediate Structure PS&E (90% Checked Plans)	20

H.	Draft Final Structure PS&E (95%)	20

I.	Final Structure PS&E	21

ARTICLE AV • ROADWAY	21

A.	Basic Roadway Plans	21

B.	Calculations	22

C.	Drainage Plans	22

D.	Traffic Plans	22

E.	Miscellaneous Plans	22

F.	Intermediate Reviews	22

G.	Specifications and Estimate	23

H.	Quality Control	23

I.	Draft PS&E (95% Complete)	23

J.	Final PS&E (100% Complete)	23

ARTICLE AVI • Construction Bidding Phase	23

ARTICLE AVII • Construction Support Phase	24

ARTICLE AVIII • Computer Facilities	25

A.	CALCULATIONS	25

B.	COMPUTER AIDED DRAFTING AND DESIGN (CADD)	25

ARTICLE AIX • Value Engineering	25

ARTICLE AX • Quality Control Plan	25

APPENDIX A • ARTICLE AI • INTRODUCTION

A.	PROJECT Description

< description >

B.	Location

< written description or vicinity map>

C.	Coordination

ENGINEER shall coordinate with other involved agencies for compatible design and phasing of construction with existing conditions. Coordination may include, but will not necessarily be limited to the following:

•	< list of agencies proposed for coordination >

All meetings with other outside agencies will be scheduled by ENGINEER with approval of COUNTY.

D.	Phases

The services performed by ENGINEER will be accomplished in 4 Phases:

Phase I – Project Approval / Environmental Document (PA/ED)

Phase II – Plans, Specifications and Estimates (PS&E)

Phase III – Construction Bidding and Award Support

Phase IV - Design Support during Construction

Phases I will proceed upon written notice to proceed. The remaining phases will not proceed until authorized in writing by County.

E.	Standards

The preliminary plans, environmental document, plans, specifications and estimate (PS&E) shall be prepared in accordance with CALTRANS regulations, policies, procedures, manuals and standards including compliance with Federal Highway Administration (FHWA) and American Railway Engineering and Maintenance-of-Way Association (AREMA) requirements and/or COUNTY Road Standards as appropriate. Improvements of local roads may be prepared in accordance with COUNTY standards in lieu of CALTRANS standards as directed by the COUNTY PROJECT MANAGER. All documents shall be prepared using English standards and dimensions.

Environmental

Pursuant to section 21080.13 of the California Environmental Quality Act (CEQA), the state legislature has determined that railroad grade separations shall be statutorily exempt from CEQA documentation and public disclosure requirements. Accordingly, a CEQA environmental document is not required for this project. However, in certain instances and at the discretion of the sponsoring agency, it is sometimes prudent to undertake certain limited environmental studies in order to better understand and manage the consequences of a particular proposed railroad grade separation. Such is the case for the Avenue 56/UPRR Grade Separation, for which the Riverside County Transportation Department (RCTD) has determined that certain selected studies should be undertaken. This scope of work responds to that decision.

The Avenue 56/UPRR Grade Separation will not receive federal funds and therefore NEPA compliance is not required. Unless otherwise specified, scope of work tasks will be completed by ENGINEER staff. Subconsultant activities will be managed by ENGINEER.

Biological Studies

Biological studies, documentation and processing will be undertaken pursuant to requirements under the Coachella Valley Multiple Species Habitat Conservation Plan (CVMSHCP). A separately provided description of the scope of work outlines the details of the work to be undertaken. The elements of this scope of work will be: (a) conduct a literature search, (b) conduct a field review of the project site, (c) evaluate the proposed project in the context of the CVMSHCP (i.e., CVMSHCP conservation objectives, potential project-related inconsistencies, recommended mitigation measures), and (d) prepare a technical report documenting the above.

Noise Impact Analysis

A single family residential neighborhood is located within the project influence area, in the southwest quadrant of the project site. The first row of houses and an existing church will be acquired and removed to create sufficient right-of-way for the project, leaving the second parallel row of houses exposed to the newly aligned and expanded Avenue 56 roadway. A noise impact analysis will be undertaken by ENGINEER and will consist of the following components: (a) ambient noise measurements at up to three locations (including one 24-hour measurement), (b) predictive model runs to project expected future (horizon year to be determined in consultation with RCTD staff) noise conditions as a result of the project, reflecting both highway and railroad contributions, (c) assessment of post-project noise conditions in the context of standard transportation agency abatement criteria (i.e., Leq, Ldn) and Riverside County General Plan requirements (CNEL), (d) calculations of soundwall abatement at various heights to determine if effective mitigation is possible and practicable, and (e) consultation with RCTD staff regarding the consideration of potential mitigation, if any.

Visual Impact Simulations

Before-and-after visual simulations will be conducted by ENGINEER at up to two sites within the project influence area (sites and photo view points to be determined in consultation with RCTD staff). Post-project representations will be prepare using engineering plan and profile drawings and will attempt to portray a realistic image of the project to viewers adjacent to the project. The images will be prepared in both in standard report format size and as posters for use in a community information meeting (if needed).

Community Information Meeting

It is expected that one community information meeting will be conducted to describe the project and answer questions. It is unclear if additional policy direction will be forthcoming from the community information meeting. ENGINEER will provide staff, displays and hand out materials for the information meeting. It is not expected that a formal presentation will be required. ENGINEER will make available its project manager and key staff (e.g., noise specialist) to assist in addressing questions from the community. A brief summary of the information meeting will be prepared for the administrative record, in a memorandum format.

Environmental Task Management

ENGINEER will maintain management over the conduct of the above Tasks, using its in-house QC procedures to ensure delivery of acceptable technical deliverables to RCTD. Monthly activities will be conducted, including management of in-house staff and subconsultants, and progress reports. An allowance is provided in the budget for attendance at up to four project meetings, not including the community information meeting, which is budgeted separately.

Preliminary Survey/Aerial Topographical Mapping/Design Field Surveys

All preliminary Surveys, aerial mapping, and design field surveys shall be performed by COUNTY.

Design

Roadway design shall be in accordance with the current CALTRANS Highway Design Manual and its revisions and/or COUNTY Road Standards as appropriate. Traffic design shall be in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) and the California Supplement. Basic PS&E design shall be in accordance with the approved Project Report and final Environmental Document including any supplements and/or updates.

PS&E

Plans and specifications shall be prepared in conformance with COUNTY requirements. As part of the work involved in the preparation of the PS&E, the ENGINEER shall prepare and furnish to COUNTY special provisions for items of work included in the plans which are not covered in the Standard Specifications or CALTRANS-approved SSPs.

Bridge plans shall be prepared in accordance with the Bridge Design Details Manual, Bridge Design Aids Manual and Bridge Memos to Designers, California Department of Transportation, Division of Structures, current editions.

Roadway plans shall be prepared electronically in conformance with the CALTRANS Plan Preparation Manual and the CALTRANS CADD Users Manual of Instructions. Roadway plans shall be prepared with MicroStation Version V8i. All Roadway plans shall be on single sheet files. Graphic files shall be two-dimensional and shall conform to the CALTRANS data format as defined in Caltrans CADD Users Manual of Instructions. One set of roadway plans on vellum and one electronic version on compact disc shall be provided with the final PS&E submittal.

Special Provisions shall be prepared using Microsoft Word conforming to CALTRANS format and content. ENGINEER shall coordinate with COUNTY staff regarding procedures for specification and special provision preparation prior to commencing preparation of specifications. COUNTY staff may provide the initial draft of the specifications to be reviewed and modified by ENGINEER.

Bridge specifications shall be prepared in conformance with the Bridge Design Specifications, California Department of Transportation, Division of Structures, current edition.

Geotechnical Design Report

A preliminary foundation report shall be prepared to support the APS and Bridge Type Selection. A geotechnical report shall be prepared providing recommendations for all design elements during PS&E.

Project Files

Project Files shall be indexed in accordance with CALTRANS Project Development Uniform File System.

F.	Key Personnel

The ENGINEER has represented to the COUNTY that certain key personnel will perform the services and if one or more of such personnel should become unavailable, ENGINEER may substitute other personnel of at least equal competence only after prior written approval by the COUNTY PROJECT MANAGER has been secured. The key personnel for performance of this PROJECT are:

< list of key personnel >

ARTICLE AII • Project Administration

A.	Project Management

This task includes the day-to-day management of the PROJECT. PDT meetings with the COUNTY PROJECT MANAGER, the California Department of Transportation staff and other representatives from affected agencies will be held at least once a month. Subconsultants will attend PDT meetings as appropriate. The ENGINEER shall prepare meeting notes for each meeting and have these available for review at each succeeding meeting.

The ENGINEER’s Project Management Plan will include a communication plan. The communication plan will consist of a roster of staff involved in the PROJECT and multiple forms of contact for each team member (address, telephone number, e-mail, etc.). The communication plan will also identify lines of communication with levels of responsibility/authority for development of the PROJECT.

B.	Budgeting

The ENGINEER will prepare budgets for each task and milestone for the PROJECT. Such budgets will be entered in to the ENGINEER’s Management Information System along with actual costs incurred and used as a basis for cost monitoring and control.

C.	Cost Accounting

The ENGINEER will prepare monthly reports of expenditures for the PROJECT by task and milestone. Expenditures include direct labor costs, other direct costs and subconsultant costs. These reports will be included as supporting data for invoices presented to the COUNTY every month.

D.	Scheduling

Within one month from the Notice to Proceed (NTP), the ENGINEER will provide a detailed project schedule, which indicates milestones, major activities and deliverables, to the COUNTY for review and comments. This schedule will reflect assumed review times necessary by all of the agencies involved. Review of the schedule will occur at subsequent trend meetings. Adjustments will be made, if necessary, due to changing circumstances.

E.	Progress Reporting

Progress reports shall be prepared in accordance with COUNTY guidelines. Reports will be required monthly and shall be accompanied by an invoice.

F.	Contract Administration

The ENGINEERING PROJECT MANAGER shall maintain ongoing liaison with the COUNTY PROJECT MANAGER, AGENCY contacts and utility companies to promote effective coordination during the course of project development.

Progress meetings with ENGINEER’s staff, subconsultants and the COUNTY PROJECT MANAGER shall be held regularly.

G.	Contract Deliverables

< provide a list of all contract deliverables along with the task and phase the deliverable is associated with >

ARTICLE AIII • Planning and Project Development

A.	Research and Data Gathering

Existing topographic mapping, photos, reports, maintenance reports, right of way maps, “as-built” plans, record maps and surveys, study reports, assessor maps, contract documents, utility index maps, local street improvement/development plans and other pertinent data will be obtained and reviewed.

B.	Project Development Team

A Project Development Team (PDT) including representatives from the COUNTY, CALTRANS, and other relevant agencies shall be established within fifteen days after NTP.

PDT meetings shall be held monthly to resolve issues and to apprise the affected agencies of the progress of the PROJECT. A kick off meeting with the PDT (PDT Meeting No. 1) shall be held as soon as possible after NTP.

C.	Permits

ENGINEER shall identify locations outside the roadway right-of-way where it will be necessary to obtain specific rights-of-entry from affected property owners. The listing of the candidate locations will be furnished to the COUNTY. The COUNTY will be informed if their support is required to obtain rights-of-entry.

D.	Design Surveys

COUNTY shall perform field surveys, ground control, photogrammetric mapping, digital terrain modeling, and design field surveys.

E.	Design Drainage Report

A Design Drainage Report will be prepared to document hydrologic and hydraulic calculations necessary to complete drainage improvement plans related to the grade separation project. Prior to developing hydrology calculations, a thorough field reconnaissance will be conducted. Available documents pertinent to this Design Drainage Report will be obtained from the COUNTY, CVAG and CALTRANS for review. The ENGINEER’s analysis will be closely coordinated with the affected agencies, including the Riverside County Flood Control & Water Conservation District (RCFC & WCD). The Design Drainage Report will quantify the magnitude and frequency of design flows from adjacent areas to the PROJECT area, as well as the volumes attributable to the proposed improvements. It will also include a description of the proposed on-site drainage improvements and any treatment Best Management Practices (BMPs) to be incorporated into the design in order to satisfy agency water pollution control regulations. It is assumed that the proposed improvements will not affect the adjacent Whitewater River Channel.

F.	Preliminary Foundation Report

The preliminary foundation report is intended for use in the Advanced Planning Study and Bridge Type Selection. ENGINEER shall collect existing subsurface information that is available for the project area including geological maps published by the California Division of Mines and Geology, and geological maps published by the United States Geological Survey.

ENGINEER shall review available data and shall provide seismic and geologic information and groundwater data for the preliminary plans and environmental documents. ENGINEER shall identify any seismic and geologic hazards that will impact the design and construction of this project. These findings will be documented in a report.

G.	Planning Studies

ENGINEER shall identify appropriate geometric alternatives for development and analysis. The analyses will include traffic operations, costs, constructability, environmental impacts and maintenance of traffic. Preliminary cost estimates will be developed for each alternative as soon as practicable and furnished to the COUNTY.

H.	Environmental Determination and Environmental Issues

The proposed scope of services will address potential biological resource issues as required for the adequate project review process under the California Environmental Quality Act (CEQA), State and Federal Endangered Species Acts, and the recently adopted Coachella Valley Multiple Species Habitat Conservation Plan (CVMSHCP).

ENGINEER’s biological resources assessment will include a review of literature sources, a field survey of the project site, and preparation of a biological resources report that will emphasize sensitive animal and plant species along with special habitats. The report will identify potential impacts, if any, to sensitive resources, and it will suggest mitigation measures for those impacts.

Literature Search and Records Check

Prior to the field survey, ENGINEER will review previous relevant studies in the project vicinity then conduct a literature review to identify sensitive species known or reported in the project area. The literature under review will include the California Natural Diversity Data Base (CNDDB), the California Native Plant Society (CNPS) Electronic Inventory, and the CVMSHCP.

Field Survey

ENGINEER’s biologists familiar with sensitive resources will conduct a general on-site survey that will include the following elements:

Delineating and mapping habitat types

A directed search for sensitive plant species that potentially could occur within the project site

A general inventory of wildlife species

Evaluating suitability of habitat for sensitive resources (i.e., desert tortoise) and others that may be identified during the literature search

Preliminary identification of areas that may be considered wetlands, waters of the U.S., or streambeds as defined by the U.S. Army Corps of Engineers and the California Department of Fish and Game

Noting other pertinent features or conditions of the site and adjacent lands

CVMSHCP

ENGINEER biological resource assessment will determine whether the project will meet the conservation objectives of the CVMSHCP, identify any inconsistencies, and suggest measures to achieve consistency as necessary. All projects covered by the CVMSHCP, whether inside or outside the CVMSHCP Conservation Areas, must be reviewed for consistency with the CVMSHCP objectives for conservation of both plant and animal species.

Report Preparation

ENGINEER will prepare a technical report summarizing the survey methodology and results, and including a description of the project area and methods used during the survey. The report also will include findings on sensitive species, an evaluation of potential sensitive habitat, plant and animal species present, and a general habitat description. The report will include graphics showing site location, sensitive species sightings, and sensitive habitat locations, as needed.

The report will analyze potential impacts of the proposed project on the biological resources and all identified sensitive species, if any. The analysis will include a discussion of the types and amount of habitats present on-site and the importance of these habitats in a regional context. The report will also assess cumulative impacts to these resources based on development in surrounding areas.

ENGINEER will identify any areas that may qualify as wetlands or streambeds. Depending on the configuration of the proposed project, formal wetlands delineation may be necessary for permitting requirements under applicable regulations. The report will survey these issues; however, this scope of services does not include a formal wetlands delineation, determination of jurisdiction, or processing of related permits.

ENGINEER will recommend mitigation measures for the impacts identified during the study, including those to any sensitive biological elements present.

Water Quality and Erosion

The objective of the water quality and erosion study is to describe the existing water resources within the area, to determine if the potential impacts of the project on the water resources would be adverse based on preliminary project information from the RWQCB Basin Plan, and to identify feasible mitigation measures for protection of water quality. This study will discuss how the project would increase the amount of impervious surface area and potentially increase runoff volumes and the amount of water percolating into the local groundwater basin. It will also discuss beneficial uses of the surface water and groundwater in the area and will evaluate appropriate best management practices for mitigating potential pollutants generated from the project which could adversely affect the beneficial uses of the water resources. A PA/ED level Storm Water Data Report shall also be developed at this stage of the project. This report shall comply with Caltrans, City and County requirements for Permanent Water Pollution Control at the site. Since the project is adjacent to the Whitewater River, special construction BMPs related to sites adjacent to water bodies will be required. Dewatering and site access will also be addressed along with the need for construction, source control, and treatment BMPs that satisfy current NPDES permits for the Coachella Valley region. This region is located within the jurisdiction of the Colorado River Basin Regional Water Quality Control Board, the Coachella Valley Water District and Riverside County Flood Control & Water Conservation District. Requirements of each of these agencies will be addressed during this project phase. A Water Quality Technical Memorandum that describes these project issues shall be prepared.

Floodplain

Executive Order 11988 (Floodplain Management) directs all federal agencies to refrain from conducting, supporting, or allowing actions in floodplains unless it is the only practicable alternative. In accordance with E.O. 11988 (May 24, 1977), and DOT Order 5650.2, CONSULTANT will prepare documentation to determine whether any of the alternatives will affect a base floodplain. Base floodplain limits shall be determined by using FEMA floodplain maps, or, if one or more are not available for a particular area, on the best available information. The proposed project is located adjacent to the Whitewater River which is a flood control channel owned and operated by the Coachella Valley Water District (CVWD). The channel has been designed to contain the 100-year flood and the “Standard Project Flood” (SPF) which is the largest flood on record that occurred in the Coachella Valley (equal to a flood with return frequency of approximately 500 years). CVWD requires that the SPF be contained within the channel. This will be analyzed during this project phase. Since the SPF flood water is generally contained within the channel, it is assumed that limited to no floodplain impact will occur as a result of this project (since no construction is proposed within the channel). A floodplain technical memorandum that describes the project hydrologic and hydraulic setting and flood plain issues will be prepared during this project phase.

Permits

Permits from regulatory agencies are not anticipated however, the results from the required technical studies may include a determination that permit(s) are needed. Additionally, permits for the material site(s) and/or disposal/borrow site(s) may be required.

This project is not within the County coastal jurisdiction nor is it within state coastal jurisdiction or within state appealable jurisdiction.

I.	Project Report (EQ)

ENGINEER will prepare the studies for the Draft Project Report (EQ) and obtain approval from the COUNTY and the UPRR. Alternatives have been prepared in a prior Preliminary Engineering Study dated August 15, 2008 and will be the basis of this project scope. This report will include one additional alternative to be considered for final design. This alternative will investigate realigning Airport Blvd (Avenue 56) to the north in order to provide less impact to the existing residences on the south side of Airport Drive. This alternative may also include retaining walls in lieu slope embankments at bridge approaches. The alternatives take into consideration the future Whitewater River crossing. It is anticipated that the proposed Whitewater River Bridge will be raised from its existing grade. The alternatives will look into accommodating the proposed grade at the Whitewater River crossing which may increase the design speed of Airport Drive. The Project Report (EQ) will examine the preferred roadway alternative based upon forecast traffic volumes, and existing topography. The previous alignment and improvement alternatives will be examined against the new topographic mapping to identify any additional details that might affect the feasibility of the alternatives. It is anticipated that sufficient data and information will be developed such that a preferred alternative will be selected early in the project.

The first step in the project development process will be to evaluate the previously prepared conceptual alternatives for the grade separation with the updated information and data. Those elements to be considered will include:

Environmental Issues

Traffic Requirements (Existing and Future)

Utility Impacts

Existing Topography

Horizontal and Vertical Geometric Requirements

Crossing Type Selection

Design Exceptions Fact Sheet(s)

Updated Right of Way Requirements

Right of Data Sheet

Project Costs

After completion of this initial step, the COUNTY will review the conceptual alternatives, the impacts and costs of each alternative and make a decision of which alternatives are feasible and should be carried to the next step in the project development process - preparation of the PR. It is anticipated that a single preferred alternative will be advanced and examined in greater detail.

The Project Report (EQ) is the engineering document that provides the transition between the conceptual plans and the proposed project. At the pre-PR meeting, the engineering specifics of the design scope will be discussed. These will include the major features of work associated with the project such as alternatives that substantially lessen or avoid environmental impacts, number of lanes (current and future), and most efficient crossing type. Additional items that need to be considered are roadway drainage systems, impacts to both existing and future utilities and railroad crossing, and cost.

J.	Geometric Approval Drawings

Geometric drawings of the preferred alternative shall be prepared in accordance with Caltrans District 8 GAD requirements near the end of the Project Report (EQ) and Environmental Document phase of the project. It is assumed that only the preferred alternative will be refined to the level of Geometric Approval Drawings (GAD). These will include plans, typical cross sections, profiles and superelevation diagrams. The GAD will include appropriate signature blocks and traffic volume data shown on large sheets to clearly present the overall geometric design rather than on 11” x 17” sheet breakouts with matchlines.

The drawings will reflect Caltrans standards and criteria for this type of facilities and COUNTY standards and criteria for local facilities. Any nonstandard design elements will be documented in the appropriate Fact Sheet documents.

K.	Geotechnical Design Report

Geotechnical Investigations

The goals of this task are to document observations of subsurface conditions and collect soil samples for laboratory testing. ENGINEER shall perform the following boring program:

Design Element	No. of Borings	Approx. Depth (ft)
Bridge	4	100
Palm Street	3	10
Avenue 56	2 2	50 10

The two 10-foot deep soil borings on Avenue 56 will be located on the paved travel lane near the eastern and western ends of the project, respectively. The Palm Street soil borings will be located as follows: two borings will be drilled along the proposed alignment north of Avenue 56, and one boring will be drilled along the paved roadway, south of Avenue 56.

Large bulk samples will be collected for the near-surface soil. Relatively undisturbed and disturbed samples will be collected at approximately 5-foot intervals. The California sampler will be used alternating with the Standard Penetration Test (SPT) sampler. Three disturbed samples from each of the two deep borings will also be collected for grain-size distribution; results of the grain-size distribution will be used for scour analysis.

Laboratory Testing.

The field boring logs shall be reviewed and analyzed to select bulk and undisturbed samples for laboratory testing. The following laboratory tests shall be performed:

In-place moisture and unit weight	Maximum density
Grain-size analysis	Corrosivity
Collapse potential	Sand Equivalent
Direct Shear	R-Value

Additional tests may be necessary depending on the subsurface conditions. All tests shall be conducted in general accordance with Caltrans Test Methods and/or ASTM Standards.

Engineering Analyses

Results obtained from the field and laboratory testing program shall be used to establish an idealized soil profile and strength parameters for bridge foundation design, and slope stability and settlement calculations for the approaches. ENGINEER shall provide information on remediation measures if the site soils are corrosive to concrete or steel structures. R-value shall be used to determine composite pavement structural sections using Traffic Indices.

Report Preparation

ENGINEER shall prepare a Geotechnical Report for foundation design of the bridge, and roadway pavement and embankment.

Five copies of the draft version of the report shall be submitted for review. Review comments shall be incorporated into a final report and five copies shall be submitted.

ENGINEER’s estimate for geotechnical services is base on the following assumptions:

All soil borings shall be drilled using a hollow-stem auger drill rig and there is no restriction on time of drilling; traffic control will be required on some of the soil borings.

No installation of groundwater monitoring well.

No investigation or testing of hazardous materials. If hazardous materials are encountered during the geotechnical field services, ENGINEER shall terminate work and notify COUNTY.

No drumming and testing of soil cuttings. Soil cuttings shall be used for backfilling boreholes and cold patch asphalt shall be used to cover the borehole at existing traffic lanes.

Pavement deflection study and recommendations for the overlay thickness, if required, shall be performed by others.

Boreholes will be located at least 25 feet from the nearby railroad tracks so that an encroachment permit and railroad liability insurance shall not be required from the railroad company.

ENGINEER shall secure a no-fee encroachment permit from Riverside County; any other permit(s) if required shall be secured by COUNTY.

Per AREMA, seismic design is based on 3 return periods. If used, COUNTY to provide the return periods.

L.	Right of Way Maps

All right of way map preparation will follow County procedures. The ENGINEER shall coordinate with County Right of Way Department to insure that all requirements are followed.

The ENGINEER shall submit 2 sets each of preliminary right of way requirement maps to the COUNTY for review and comment. It is anticipated that COUNTY will use the approved right of way requirement maps to prepare the Legal Descriptions, Plats and Right of Way Maps to acquire the necessary right of way. The COUNTY will be responsible for completion of land acquisition activities.

M.	Agreements

The ENGINEER will provide technical support to the COUNTY as required for obtaining cooperative agreements, construction and maintenance (C&M) and escrow agreements.

N.	Utility Coordination

The intent of the County of Riverside (COUNTY) is that the services of the ENGINEER shall be complete and “turn-key” with respects to all utility coordination matters, including complete coordination for the protection and relocation of existing facilities as described herein, as well as coordination, preparation of applications, and all other matters pertaining to the relocation and installation of water and electric services, except for those procedures that must be performed by COUNTY.

Consultant shall designate dedicated staff who shall be responsible for all coordination work related to utilities for Project, including but not limited to relocations of existing trunk and mainline facilities, installation of new trunk and mainline facilities, relocation of existing electric and water services, and installation of new electric and water services.

ENGINEER shall coordinate with utility owners and COUNTY utility coordination staff with respect to all utility related matters. ENGINEER shall provide copies of all correspondence with utility companies and other utility related information to the COUNTY. Correspondence, as described herein, shall be prepared by ENGINEER for either ENGINEER or COUNTY signature, as appropriate, and as directed by the County’s Project Manager.

ENGINEER shall coordinate with COUNTY staff to obtain record copies of utility maps from each utility owner within the project limits for existing and/or proposed utility facilities. ENGINEER shall include mapping and/or exhibits that clearly define the project limits as part of the requests for utility information.

ENGINEER shall Identify utility companies affected by the project and delineate utilities within the project’s sphere of influence on the plans. ENGINEER shall prepare preliminary plans, which shall include all existing utilities (above ground and below ground) identified by location, size, type, and owner, as appropriate. ENGINEER shall check horizontal and vertical clearances for utilities and coordinate design with the various utility companies to address conflicts. In addition to information provided by the owning utility companies and through research of other record maps, field surveys shall be used to locate utility features such as manholes, valves, fire hydrants, poles, risers, etc., which shall be reflected on the plans.

If it is necessary to pothole existing utilities at critical locations, ENGINEER shall coordinate with COUNTY staff to arrange with the respective utility owner to pothole its facility (at utility owner or COUNTY cost). ENGINEER shall coordinate the use of field survey crews to locate potholed utilities by coordinates and elevations based on the project’s survey controls.

Known utility conflicts shall be shown on the plans with construction notes indicating action to be taken and by whom. Inventory numbers of poles, vaults and other surface facilities shall be shown on the plans for those facilities that have such numbers attached to the facility and as provided on the owner’s inventory maps.

ENGINEER shall send preliminary design plans through COUNTY staff to owning utility companies within the project limits with requests for review and comments on the plans relevant to their respective facilities, and with requests for other project specific information.

ENGINEER shall monitor responses of utility notices received and make recommendations for mitigating conflicts. ENGINEER shall provide written responses to utility companies with regard to stated concerns and conduct design coordination meetings with utility companies as needed. Unresolved issues shall be brought to the attention of the COUNTY PROJECT MANAGER and County utility coordination staff as early as practical. Utility conflict issues shall be resolved prior to the completion of the final design plans as follows:

•	ENGINEER, through COUNTY staff, shall request and obtain a written acknowledgement of any conflicts from the respective utility owners.

•	Reasonable efforts shall be taken to accommodate utility company requests for minor design changes to accommodate their facilities. ENGINEER understands that the utility companies are generally operating within the COUNTY right-of-way, but may have prior rights to that of the COUNTY in some cases.

•	ENGINEER shall coordinate inclusion of special provisions in County’s bid documents for adjustments and relocations of utility facilities as alternate bid items, if requested by the owning utility. Said work may require that cooperative agreements be prepared by COUNTY between the County of Riverside and the owning utility companies. Engineer shall provide information and exhibits as required to support the preparation of cooperative agreements, if needed.

ENGINEER shall conduct utility coordination meetings, as needed, regarding adjustments and relocations, to resolve conflict issues, and with respect to performing work for utility companies by COUNTY contractors.

For utility conflicts that require relocating, COUNTY staff will submit the official notice / order to the utility companies to relocate conflicting facilities.

ENGINEER shall make recommendations for special provision language with regard to utility issues, recommendations for construction windows of time for utility relocation activities, recommendations for inclusion of utility bid items, etc.

If new water service will be needed, ENGINEER shall provide support as directed by COUNTY. Such support includes, but is not limited to, the following responsibilities:

•	Obtain approved water service point from the serving water company for each water meter to be installed, and identify requirements that the serving water company has for the provision of service. Coordinate with water company with respect to design issues associated with the provision of service. Coordinate with serving water company to fulfill serving water company requirements as appropriate, including preparation of all utility company forms and submission to County for execution. Advise COUNTY of requirements that are beyond the scope of the consultant (e.g.: execution of applications for service). However, Consultant is expected to provide turn-key service.

If new electrical service will be needed, ENGINEER shall provide support as directed by COUNTY. Such support includes, but is not limited to, the following responsibilities:

•	Obtain approved electrical service point from the serving electric company for each service equipment enclosure to be installed, and identify requirements that the serving electric company has for the provision of service. Coordinate with electric company with respect to design issues associated with the provision of service. Coordinate with serving electric company to fulfill serving electric company requirements as appropriate, including preparation of all utility company forms and submission to County for execution. Advise COUNTY of requirements that are beyond the scope of the consultant (e.g.: execution of applications for service). However, Consultant is expected to provide turn-key service.

•	Serving electric company shall be notified that Electrical Safety Orders clearance requirements must be met (10' radial clearance between 12kv overhead electrical facilities and signal poles and mast arms, and greater clearance for higher voltage electrical facilities). Show such clearance conflicts on the plans with construction notes.

•	Submit plans indicating proposed service connection locations to serving electric company for approval (service equipment enclosure, conduit runs, riser quadrant, pole number, and connections to vaults as appropriate).

•	Provide detailed load calculations to serving electric company, with a copy to the COUNTY, which provides calculations of the normal and maximum expected loads.

Potholing of both high and low risk utilities, including all utilities that could be in conflict with the improvements, shall be anticipated by the Consultant. The Consultant shall prepare potholing exhibits as needed to adequately locate underground utilities, shall enter into a contract with a licensed contractor for the potholing of utilities, and shall ensure that appropriate permits are obtained from all appropriate jurisdictions prior to the start of work.

The contract between the Consultant and the potholing contractor shall require that the Contractor’s insurance policies name the Consultant, the County of Riverside, and any other affected jurisdictions as additionally insured with respect to the contractor’s general liability, excess liability and automobile liability policy. The contractor shall meet the insurance requirements, as set forth elsewhere in this agreement, except that the contractor will not be required to provide professional liability coverage. Review and approval of the Contractor’s insurance certificate and endorsements by the County's representative shall be obtained prior to the start of potholing work.

The Consultant shall evaluate the potholing data, and shall include the information on the utility plans in table format, with numbered or letter references to the location of the location of the potholes. The Consultant shall determine whether or not the facilities are in conflict, and the limits of the conflict, both of which shall be shown on the utility plans with construction notes.

ENGINEER shall assist with the resolution of utility related issues that may arise during the bidding process and during construction, including design modifications as needed and as approved by the COUNTY PROJECT MANAGER.

O.	Miscellaneous Design Support

Design Exceptions

If design exceptions are deemed necessary, these will be identified early in the PROJECT and the ENGINEER will coordinate with COUNTY to receive approval as a part of the GAD approval.

Traffic Management Plan

The ENGINEER shall prepare and submit a Traffic Management Plan for COUNTY review and approval.

Retaining Wall Design

The ENGINEER can provide design and construction services for retaining walls if COUNTY deems this necessary, and approves and agreed upon additional scope and budget for providing such services.

ARTICLE AIV • Structures

A.	Structure Type Selection and Bridge General Plans

The culmination of preliminary design work will lead to the submittal and presentation for review and approval of a General Plan for the proposed structures. This process will be considered the "Structure Type Selection" process and no further design work shall be performed until written approval of the structure types is received from COUNTY. A Type Selection Review Meeting will be held with the COUNTY in which the ENGINEER shall be prepared to discuss and provide information on foundation requirements, hydrological requirements, falsework requirements, seismic and aesthetic considerations, traffic handling, construction cost and other pertinent information that is needed to determine the proper structure types.

Ten copies of the proposed General Plans, General Plan Estimates, Type Selection Memos and a Vicinity Map shall be submitted for review two weeks prior to the Structure Type Selection Review Meeting. The results of the meeting will be summarized in writing by the ENGINEER within two weeks following the meeting.

Within two weeks after receiving written approval of the proposed General Plan and structure type, the ENGINEER shall furnish the County with 20 reduced (11" x 17") copies of the approved General Plan. These will be distributed for comments as dictated by Bridge Memo to Designers 1-5. Any comments received will be forwarded to the ENGINEER.

B.	Geotechnical Coordination and Foundation Report

Foundation design and construction recommendations shall be included in the geotechnical report as described in Article AIII, Item “K”.

C.	Structural Design and Calculations

Following the Type Selection Meeting and approval of the General Plans, structural design calculations shall be prepared in conformance with Caltrans design specifications and procedures. All plans and calculations shall conform to CALTRANS and AREMA requirements and shall be made available for review upon request.

The Bridge Design Specifications, California Department of Transportation, DOS current editions shall be used as design criteria.

Bridge Plans shall be prepared in accordance with the Bridge Design Details Manual, Bridge Design Aids Manual and Bridge Memos to Designers, California Department of Transportation, DOS current editions and AREMA Manual.

The scope of this work shall include but not be limited to:

Construction details for each design shall be prepared on DOS format plan sheets. Blank reproducible sample plan sheets will be provided. DOS will supply the COUNTY with the needed standard drawings as shown in Section 20 of the Bridge Design Details Manual and the current Standard Plans. These standard drawings and Standard Plans shall be incorporated into the Contract Plans where applicable.

Each plan sheet shall be signed and stamped by the responsible design engineer who is registered in the State of California. Each design shall be independently checked by a Professional Engineer registered in the State of California.

D.	Independent Check Review and Quality Control

An Independent Check review shall be conducted as soon as the initial design is complete. Checking shall include the preparation of an independent set of structural design check calculations and review of the plans and details. The checker and the designer will resolve any disagreements and concur on any revisions to the contract plans.

E.	Structure Specifications & Estimates

Special Provisions shall be prepared for items not covered by the CALTRANS Standard Specifications or Standard Special Provisions (SSP’s). The ENGINEER shall edit Standard Special Provisions (SSPs) and prepare Structure Special Provisions specific to this project which will be incorporated into the final PS&E. These Structure Special Provisions shall be prepared, signed and stamped by a Professional Engineer registered in the State of California.

The ENGINEER shall prepare quantity calculations for bid items and prepare the bridge cost estimate. All contract items used shall be substantiated by calculations. Quantity calculations shall be neat and orderly and shall show all sketches, diagrams and dimensions necessary to allow them to be independently used by field inspectors. All quantity calculations shall be independently checked and substantiated with calculations.

The Construction Cost Estimate shall be prepared using the latest available Caltrans cost data, COUNTY cost data and actual recent construction costs in the PROJECT area.

F.	Initial Structure PS&E (65% unchecked plans)

The Initial (65% Unchecked Plans) structure PS&E shall be compiled and submitted for review to the COUNTY, Caltrans DOS and Union Pacific Railroad Company. These documents will be submitted to the County in electronic “pdf” format.

G.	Intermediate Structure PS&E (90% Checked Plans)

The Intermediate (95% Checked Plans) structure PS&E shall be compiled and submitted for review to the COUNTY, Caltrans DOS and Union Pacific Railroad Company. These documents will be submitted to the County in electronic “pdf” format.

H.	Draft Final Structure PS&E (95%)

The Draft (95%) structure PS&E shall be compiled and submitted for review to the COUNTY, Caltrans DOS and Union Pacific Railroad Company. This shall include for each bridge:

One set of reproducible and seven sets of “blueline” plans, two copies of design calculations and design check calculations, three sets of quantity calculations and Marginal Estimates and three sets of edited Structure Special Provisions. (One copy of each shall be returned with comments). The package shall be accompanied by a Structures PS&E checklist. These documents will be submitted to the County in electronic “pdf” format.

I.	Final Structure PS&E

The Final structure PS&E shall incorporate review comments from the COUNTY, Caltrans DOS, UPRR and other affected agencies. The ENGINEER shall provide all necessary documents in a bid-ready form. COUNTY shall advertise, award and administer the construction contract for this PROJECT.

The ENGINEER shall deliver the following documents to COUNTY and Caltrans:

1	set of original tracings of final design plans

1	set of vellums of final design plans

1	set of “blue-lines” of final design plans

1	set of final Structure Special Provisions

1	copy of final quantity calculations and estimate

1	copy of final design calculations

1	copy of design check calculations (upon request)

1	vellum and 2 “blue-lines” of bridge full-scale plans in accordance with Memo to Designers 2-2.

2	Resident Engineer’s Files (structures information)

2	copies of Environmental Constraint Areas (if required by Environmental Document)

ARTICLE AV • ROADWAY

The title sheet for specifications and reports, and each sheet of plans, shall bear the professional seal, certificate number, registration classification, expiration date of the certificate and signature of the Professional Engineer responsible for their preparation. All roadway plans shall also use single sheet files.

The following is a summary listing of drawing types that shall be prepared as part of the roadway PS&E:

A.	Basic Roadway Plans

•	Title Sheet	•	Typical Cross Sections

•	Street Improvement Plans	•	Construction Details

•	Erosion Control Plan

B.	Calculations

The following calculations shall be provided:

•	Geometric Traverse and right of way (ROW)	•	Grid Grades

•	Profile	•	Earthwork Quantities

•	Other Quantities

C.	Drainage Plans

CONSULTANT shall perform hydrology and hydraulic studies to obtain and provide design solutions, which will remove surface runoff from the area of the improvements. Studies and designs shall be performed in accordance with Chapter 800 of the current Highway Design Manual, District 8 Project Development Policy Memos and the current CALTRANS Standard Plans. The on-site drainage system shall include appropriate treatment BMPs designed in accordance with the most recent version of the CALTRANS Project Planning and Design Guide (PPDG). A Drainage Report describing the hydraulics and hydrology of the proposed systems and including drainage area maps and drawings shall be developed at the 65% and 95% completion levels. The Storm Water Data Report will updated at the PS&E level. For the 65% and 95% completion level, the following roadway drainage related drawings shall be developed:

Storm Drain Plans (estimated 3 sheets)

Erosion Control Plans (estimated 1 sheet)

D.	Traffic Plans

The following list of drawing types and the number of sheets estimated shall include:

•	Street Lighting Plans	•	Stage Construction and Traffic Handling

•	Signal Plan	•	Striping and Signing Plans

E.	Miscellaneous Plans

•	Utility Conflict Composite Plan	•	Right of Way Requirements

F.	Intermediate Reviews

Roadway, drainage, traffic and miscellaneous plans shall be submitted for review to the COUNTY at the 65%, 95% and 100% complete stage. A pre-65% submittal shall be prepared and submitted that consists of “skeletal” layouts at approximately 30% completion to confirm appropriate direction of the designs and plan set. The ENGINEER shall submit the intermediate plans electronic “pdf” format to the County for review. Roadway cross sections, and grid grades shall be submitted only at the 100% complete submittal stage.

G.	Specifications and Estimate

Specifications and Special Provisions shall be prepared for items not covered by the Caltrans Standard Specifications or Standard Special Provisions and submitted to County in electronic “pdf” format for intermediate reviews.

The Roadway Construction Cost Estimate shall be prepared using the latest available Caltrans cost data, COUNTY cost data and actual recent construction costs in the PROJECT area. The cost estimates will be submitted to the County in electronic “pdf” format for intermediate reviews.

H.	Quality Control

The Plans, Specifications and Estimate (PS&E) shall be subject to quality control reviews before submittal. These reviews shall assure conformance to Caltrans and COUNTY standards and criteria as well as minimize typographical omissions.

I.	Draft PS&E (95% Complete)

The roadway plans, revised to incorporate Quality Control review comments, shall be submitted to the COUNTY for review and comment in electronic “pdf” format. These will include:

•	Roadway Plans	•	Special Provisions

•	Design Calculations	•	Roadway Quantities and Cost Estimate

One safety/constructability review meeting shall be held at the 95% PS&E stage.

J.	Final PS&E (100% Complete)

The final PS&E will incorporate applicable comments from the draft PS&E received from the COUNTY, Caltrans and other affected agencies. The ENGINEER will provide the necessary final PS&E documents in a bid-ready form. PROJECT files and the Project Engineer’s/Resident Engineer’s file will also be submitted with the final PS&E. The entire PROJECT, which will be prepared in MicroStation format, will be submitted upon final approval of the PS&E.

ARTICLE AVI • Construction Bidding Phase

Bidding procedures will be the responsibility of COUNTY. While the PROJECT is being advertised for bids, all questions concerning the intent shall be referred to COUNTY for resolution. In the event that the items requiring interpretation in the drawings or specifications are discovered during the bidding period, said items shall be analyzed by the ENGINEER for decision by COUNTY as to the proper procedure required. Corrective action taken will either be in the form of an addendum prepared by the ENGINEER and issued by COUNTY or by covering change order after the award of the construction contract.

ARTICLE AVII • Construction Support Phase

A.	ENGINEER shall attend the pre-construction meeting with the successful construction contractor upon notification by the COUNTY.

B.	Upon award of the construction contract, ENGINEER will proceed with the Construction Support Phase services required by this contract.

C.	During construction, the ENGINEER shall furnish all necessary additional drawings for correcting and change orders required by errors and omissions of ENGINEER. Such drawings will be requested in writing from the ENGINEER by COUNTY and shall be at no additional cost to the COUNTY. The original tracing(s) of the drawings and contract wording for change orders shall be submitted to the COUNTY for duplication and distribution.

D.	ENGINEER shall review shop drawings and RFI’s submitted by the construction contractor (falsework review is not included). ENGINEER shall complete shop plan reviews within two weeks of receipt. Contract change order and RFI reviews shall be completed within two working days of receipt.

E.	Drawings and change orders required due to actions of the COUNTY, which are beyond the scope of the ENGINEER’s responsibilities, shall be considered extra services.

F.	ENGINEER shall be available to visit to the jobsite for on-site review of construction and other visits to the jobsite as requested by the COUNTY to resolve any discrepancies in the contract documents. ENGINEER shall bring to the attention of the County Resident Engineer any defects or deficiencies in the work by the construction contractor, which the ENGINEER may observe. ENGINEER shall have no authority to issue instructions on behalf of the COUNTY or to deputize another to do so. All agreements shall be between the COUNTY and its construction contractor. These provisions shall not be construed as making the ENGINEER responsible for failure of the construction contractor to carry out the work in accordance with the contract documents nor the construction means or methods or techniques, sequences, procedures or safety programs in connection with the work.

G.	ENGINEER shall prepare and deliver to the COUNTY the “As-Built” plans within two months of completion of structure construction.

ARTICLE AVIII • Computer Facilities

A.	CALCULATIONS

All roadway calculations will be performed using COGO PC and InRoads or Road Calc. The structural analyses and design will be performed by using STAADIII, GTSTRUDL, SEISAB, PCBRIDGE, PCYIELD, PCFOOT, PCBENT and PCABUT programs. The data files and the results will be submitted electronically on compact discs along with a hard copy.

B.	COMPUTER AIDED DRAFTING AND DESIGN (CADD)

All plans will be prepared using MicroStation format in conformance with the latest Caltrans CADD Users Manual and the Caltrans Drafting Manual to assure complete compatibility.

ARTICLE AIX • Value Engineering

A value engineering review may be undertaken as early in the Project Development process as is applicable. This will assist in identifying possible cost reduction measures. The Value Analysis Study effort will involve review by senior staff of the ENGINEER as well as peer review by the COUNTY and other agency staff.

ARTICLE AX • Quality Control Plan

A Quality Control Plan will be established for this PROJECT in accordance with the provisions of Article IV, Section H of the Agreement. It will be provided to the COUNTY within two (2) weeks after NTP for review and approval.