APPENDIX A • SCOPE OF SERVICES

TABLE OF CONTENTS

APPENDIX A • ARTICLE AI • INTRODUCTION	1

A.	PROJECT Description	1

B.	Location	1

C.	Coordination	1

D.	Phases	1

E.	Standards	1

F.	Key Personnel	1

ARTICLE AII • SERVICES TO BE PROVIDED	1

A.	Contract Deliverables	1

B.	Project Initiation/Kick Off Meeting	2

Subtask 1.1 PDT Formation	2

Subtask 1.2 Kick-Off Meeting	2

Subtask 1.3 Project Management	2

C.	Data Collection/Field Reviews	2

Subtask 2.1 General Data Collection	2

Subtask 2.2 Surveys/Mapping/Utility Search	3

Subtask 2.3 Review Existing Traffic Data /LOS Analysis	3

Subtask 2.4 Hazardous Waste Initial Site Assessment	4

Subtask 2.5 Preliminary environmental analysis Report (PEAR)	4

D.	ENGINEERING STUDIES	4

Subtask 3.1 Preliminary Engineering	4

Subtask 3.2 Advanced Planning Studies	5

Subtask 3.3 Cost Estimates/Data Sheets/Schedule	6

E.	PROJECT STUDY REPORT	6

Subtask 4.1 Draft Project Study Report	6

Subtask 4.2 Response to Comments	7

Subtask 4.3 Final Project Study Report	7

Subtask 4.4 New Connection Report technical support (Optional)	7

F.	COUNTY FURNished materials / elements of work	7

APPENDIX A • ARTICLE AI • INTRODUCTION

A.	PROJECT Description

< description >

B.	Location

< written description or vicinity map>

C.	Coordination

ENGINEER shall coordinate with other involved agencies for compatible design and phasing of construction with existing conditions. Coordination may include, but will not necessarily be limited to the following:

•	< list of agencies proposed for coordination >

All meetings with other outside agencies will be scheduled by ENGINEER with approval of COUNTY.

D.	Phases

The services performed by ENGINEER will be accomplished in 4 Milestones:

Milestone I, Project Initiation/Kick Off Meeting

Milestone 2, Data Collection/Field Reviews

Milestone 3, Engineering Studies

Milestone 4, Project Study Report

Milestones will proceed upon receipt of written notice to proceed.

E.	Standards

Caltrans Highway Design Manual, Caltrans Policies, Procedures and Manuals, Caltrans Standard Plans, Caltrans Specifications and County Standards as directed by COUNTY.

All Documents shall be prepared using metric standards and dimensions.

F.	Key Personnel

The ENGINEER has represented to the COUNTY that certain key personnel will perform the services and if one or more of such personnel should become unavailable, ENGINEER may substitute other personnel of at least equal competence only after prior written approval by the COUNTY PROJECT MANAGER has been secured. The key personnel for performance of this PROJECT are:

< list of key personnel >

ARTICLE AII • SERVICES TO BE PROVIDED

A.	Contract Deliverables

< provide a list of all contract deliverables along with the task and phase the deliverable is associated with >

B.	Project Initiation/Kick Off Meeting

Subtask 1.1 PDT Formation

Upon receiving Notice to Proceed, ENGINEER shall meet with the COUNTY to initiate the formation a Project Development Team (PDT) listing for submittal to Caltrans District 8 Project Studies staff. This coordination effort will identify the essential regional agency representatives to be included in the development of the Project Study Report (PSR). Upon receipt of Caltrans review and approval of the submitted listing of members recommended for participation, ENGINEER will notify each approved member by mail of there selection to the Project Development Team and request there attendance at the Kick-Off Meeting.

Subtask 1.2 Kick-Off Meeting

ENGINEER shall prepare all displays and material necessary for the initial meeting. This “kick-off” meeting shall be the first meeting of the Project Development team and its purpose will be to establish the following:

Introduce members of the Project Development Team to the project.

Define Project goals.

Identify critical agency project issues.

Define scope of the Project.

Achieve consensus of type and number of alternatives to be studied.

Subtask 1.3 Project Management

ENGINEER shall establish and monitor the all project activities and procedures that form the basis of the Project Work Program as defined in this scope of services. ENGINEER will provide updates of this action plan to COUNTY. ENGINEER will also establish the Progress Report format to communicate progress of project activities to the COUNTY.

C.	Data Collection/Field Reviews

Subtask 2.1 General Data Collection

ENGINEER will begin the process of collecting project information immediately and in conjunction with Milestone 1 activities. As-Built plans for Interstate 15 within the defined project limits will be obtained from Caltrans District 8 archives in addition to the most current Right of Way maps. In addition ENGINEER will collect and review data from the Interstate 15/Galena Street Project Study Report and County of Riverside General Plan. A copy of the most current version of the District 8 Route Concept Report (RCR) and District System Management Plan will also be obtained during this milestone. Additional documentation to be obtained includes COUNTY CIP projects and recent development specific plans and improvement projects within the project limits.

Subtask 2.2 Surveys/Mapping/Utility Search

It is assumed that this project will not require design field surveys for the purpose of developing the PSR alternatives. It is assumed that the plans and information obtained in Subtask 2.1 will be of sufficient detail to identify facilities of significance with respect to the development of the alternatives. Caltrans will require some form of topographic mapping or aerial photography to be used in the development of the alternatives. ENGINEER will investigate the availability of existing mapping and/or photographs suitable for use in the PSR with Caltrans District 8. Should this mapping not be available, ENGINEER shall utilize existing As-Built Plans, Right of Way Maps and COUNTY Street Improvements Plans as an option for the development of a composite map suitable for conceptual study purposes.

Maps and records shall be requested from all utility owners with facilities within the project limits. The utilities shall not be field verified at this stage. Utilities will be plotted on the project base sheets from the results of this record search. High-risk utilities, as defined by Caltrans, will be identified, but only if the utility owners provide the appropriate data during the record search. No metrotech or potholing for identification and/or verification purposes is considered to be within this scope of services.

Subtask 2.3 Review Existing Traffic Data /LOS Analysis

Existing mainline traffic count data will be obtained from Caltrans data for Interstate 15. Local road traffic volumes will be obtained from a combination of sources including County and City records as well as recently approved specific plans in the vicinity of the project. Caltrans and FHWA will require a design year of 2025. ENGINEER will meet with County and Caltrans to develop the basis from which future traffic growth projections are to be developed for the design year volumes. ENGINEER will conduct an intersection Level of Service Analysis based upon HCM methodologies and guidelines. This analysis will focus upon the proposed realignment of Schleisman Road and its intersection with Hamner Avenue as well as the proposed ramp termini for the proposed alternatives. LOS analysis of local street intersections east of the proposed northbound ramp termini with Schleisman Road are not considered to be within the scope of this PSR. A freeway weave/merge analysis for the mainline freeway up and downstream of the project limits will be performed in accordance with HCM guidlelines. It is assumed that the forecasted traffic volumes shall be provided to ENGINEER by Caltrans or the County. Thus, ENGINEER will not develop, calibrate or run a traffic-forecasting model for the purpose of developing future traffic volumes for the project.

Accident data will be requested from the COUNTY and Caltrans and evaluated as part of the PSR process.

Subtask 2.4 Hazardous Waste Initial Site Assessment

ENGINEER will perform an initial site assessment to identify potential locations of hazardous materials and wastes on-site. Areas of suspected, potential, or actual leaks or spills of hazardous materials or wastes on-site will be noted. In addition, other hazardous issues, such as suspect asbestos-containing building materials or the possible presence of PCB-containing electric transformers, will be recorded. Surrounding land use will be surveyed to determine whether contaminants might have migrated beneath the site from offset locations.

Color photographs of the site, with emphasis on areas with potential environmental conditions, will be obtained.

ENGINEER will review readily available historical land-use and property information, including USGS topographic maps, zoning documents, and historical aerial photographs to identify current conditions of the site, which may represent a high risk of having handled, stored, or produced hazardous materials on-site.

ENGINEER will conduct a review of applicable regulatory agency files and lists, including environmental databases. Both government and commercial agencies will be utilized to help identify the development of the property and to obtain information regarding local hazardous wastes generation and discharges, as well as potential groundwater contamination. In addition, interviews with local health or environmental officials may be conducted to provide further information or to help clarify applicable data.

Subtask 2.5 Preliminary environmental analysis Report (PEAR)

ENGINEER will prepare a Preliminary Environmental Analysis Report for the project site at Limonite Avenue Interchange location. The prepared PEAR will comply with the latest Caltrans guidelines and shall be done as an attachment of the Project Study Report. ENGINEER will evaluate existing data bases, and study information to quantify the potential of significant impacts to biological, cultural, visual and archaeological resources within the study area.

D.	ENGINEERING STUDIES

Subtask 3.1 Preliminary Engineering

ENGINEER will commence the preliminary engineering studies process by investigating opportunities that minimize impacts to the adjacent existing development and land use as well as provide compatibility with the planned improvements to the arterial street and mainline Interstate 15 freeway. Geometric alternative layouts for the new interchange will be prepared by ENGINEER at a scale of 1:100 to quantify the horizontal and vertical components of the widening. These initial layouts will be evaluated to determine which concepts accomplish the goals defined by the Project Development Team in the Kick-Off Meeting. ENGINEER will prepare a maximum of three build and one no build alternative for placement in the Project Study Report and presented to the Project Development Team for review and concurrence.

COUNTY and Caltrans design standards will be utilized in the establishment of all roadway geometry. Typical cross sections for the Schleisman Road improvements and any interchange ramp improvements will be developed by ENGINEER based upon the recommendations of the traffic analysis for number of traffic lanes. Cut/fill slopes will be generated for the purpose of establishing Right of Way requirements for each build alternative.

Subtask 3.2 Advanced Planning Studies

ENGINEER’s structure design team will work closely with the roadway design engineers in the study of the various alternatives for the interchange improvements. ENGINEER will evaluate the following key issues for the initial engineering study:

Roadway geometrics - Support locations and span lengths of new structures will be dependent on the geometric requirement of the freeway and local arterials. Horizontal and vertical profiles will be carefully analyzed to reduce structure lengths and heights promoting cost efficiency.

Falsework clearance - Alternatives to conventional cast-in-place construction will be explored if falsework clearance is a controlling factor for the bridge type selection.

Foundation limitations - Physical constraints on foundation construction, such as excavation limitations, utility conflicts, horizontal clearances, and adverse soil conditions will be identified and evaluated.

Utilities - Accommodation of utilities will be considered, should future facilities need to cross the freeway.

These issues will be carefully considered in developing the selected configuration. ENGINEER will prepare an Advance Planning Study in accordance with Caltrans guidelines. The basic objective of the study is to develop a feasible type of structure and identify controls appropriate for each specific location. Alternative structure solutions will also be evaluated based on cost, aesthetics, impacts on traffic during construction, and clearances. Additional studies will be performed where alternative types prove feasible.

The following information will be included in the advance planning study:

Structure length, width and type

Span lengths

Structure depth

Railing types, including temporary rails.

Column locations and types of footing support

Falsework

Vertical and horizontal clearances

Roadway widths

Location and slopes of cuts and fills

Slope paving

Bridge removals if required

Approach slabs

A structure cost estimate will then be prepared by ENGINEER based upon the Caltrans Guide for Developing Cost for Bridge Advance Planning Studies and will be incorporated as part of the final report.

Subtask 3.3 Cost Estimates/Data Sheets/Schedule

ENGINEER shall prepare preliminary construction cost estimates for each build alternative evaluated and to be presented in the Project Study Report. In addition ENGINEER will coordinate the preparation of the Right of Way Data Sheets with Caltrans for each alternative that results in the relocation of utilities and/or the acquisition, or de-certification, of right of way. ENGINEER shall develop the project delivery schedule in consultation with COUNTY and Caltrans for inclusion in the Project Study Report. Critical elements of the schedule shall be defined for the purpose of programming with the intent of securing funding for the proposed improvements.

E.	PROJECT STUDY REPORT

Subtask 4.1 Draft Project Study Report

Upon completion of Milestone 3 activities ENGINEER shall prepare the Draft Project Study Report summarizing the findings of the initial engineering studies. Detailed discussion shall be provided on each alternative evaluated, including compliance with agency regional planning. The advanced planning studies, Initial Site Assessment (ISA), traffic studies; preliminary environmental significance checklist and itemized cost estimates will be included as attachments to this report. This draft document will be presented to the COUNTY, FHWA and Caltrans for review

Subtask 4.2 Response to Comments

At the end of the review period all agency comments will be responded to and incorporated into the Final Project Study Report by ENGINEER.

Subtask 4.3 Final Project Study Report

The final report will then be submitted to the Caltrans District 8 Deputy Director for signature and approval.

Subtask 4.4 New Connection Report technical support (Optional)

Upon submittal and approval of the final PSR, ENGINEER will provide technical support to COUNTY for the preparation of the New Connection Report required for CTC authorization of the interchange. ENGINEER will prepare maps/displays and attend a maximum of three meetings with COUNTY staff.

F.	COUNTY FURNished materials / elements of work

The County will be responsible for the following:

Right of Way/Land Valuation Estimates

Cooperative Agreements

Project Programming/Funding Activities